Lower Procurement Costs

Reduce your administrative costs for purchasing goods and services by streamlining and automating time-consuming, expensive processes such as general orders, pricing requests and resolution of invoice-matching exceptions. SmartStream Procurement helps you:

Automate processes to free your purchasing department from the drudgery of routine tasks such as placing repetitive, approved orders
Improve service within your organization by making it easier for requestors to order directly from approved suppliers with established pricing agreements
Strategically manage your suppliers using reporting and analysis tools to help you identify the vendors who offer the best value and reliability.
Manage Your Entire Procurement Process

SmartStream Procurement includes activities to manage the purchasing, payables and supplies management processes. In addition to unique individual features, all of these activities offer:
Configurable workflow to streamline business processes
A familiar Microsoft Windows interface with toolbars and online help
Enterprise policies to reduce data entry requirement and promote better accounting control
Multinational and multicurrency features for global operations
SmartStream Purchasing uses workflow within SmartStream to eliminate unnecessary steps and reduce administrative costs in the purchasing process.

Key features of SmartStream Purchasing include:

Automation of repetitive purchase activities to allow requesters to choose items from online catalogs or by using pre-completed requisition forms
Easy order creation for unsourced items
Easy definition of multiple sites
Accommodation of centralized, decentralized and consolidated processing
Rules-based workflow routing of requisitions for approval
Automatic generation of purchase orders that can be sent directly to vendors via fax or EDI
Full integration with Payables for purchase order to invoice matching
One-step receiving process
Evaluated receipt settlement

SmartStream Payables lets you generate payment for a variety of requests including matched and non-matched invoices, check requests and other sources.

Key features of the Payables activities include:

Online or electronic invoice entry
A payment schedule to simplify repetitive payments and manage cash flow
Flexible options for paying by check, bank draft or electronic services
Generic and country-specific formats
Flexible customization of the invoice window for improved accuracy and ease of data entry
Invoice processing for U.S. sales and use tax, European VAT, Canadian GST and PST and other tax structures
Direct payment from receipts
SmartStream Supplies Management, a component of SmartStream Procurement, is an inventory system designed for businesses that consume and distribute inventory internally, such as companies in the healthcare, utilities, insurance and banking industries.

Key features of Supplies Management include:

Simple and flexible solution to manage the entire inventory business process, including ordering, receiving, put-away, picking, transfers and replenishment, across multiple sites and stockrooms
Superior service without sacrificing your overhead costs by overstocking just to be safe
Ability to easily change simple one- and two-step processes with configurable workflow, all in the interest of high productivity
Ability to define and easily change policies as needed to reflect your business process
Delivered best practices -- such as consignment or vendor-managed inventories, EDI Advance Ship Notices and Payment on receipt -- that shorten the process and eliminate unnecessary overhead cost
Results quantified as part of the delivered solution and graphic views of these results due to integration with SmartStream Financials
Statistical information for such benchmarks as service levels and inventory turns to easily measure and increase your performance